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______________________ INVESTIGATIONS BOOKS
NEW! Texas Gumshoe True Stories From a Texas Private Investigator
How to Conduct Professional Surveillance Learn the Tricks of the Trade!
How to Write Professional Investigative Reports Learn How to Express to Impress!
Report Writing for Professional Security Officers Turn Average Security Reports into Professional Reports That Your Clients Will Appreciate! ______________________ ORNITHOLOGY BOOKS
Learn How to Make Money While Enjoying Your Work!
Satirical Humor For Those Who Love Satire! ______________________ NOSTALGIC BOOKS
Read How Detectives Worked in the 1880s, in this Three Book Set by Frank Pinkerton
The Sherlock Holmes Collection Read the Fascinating Cases Solved by the Famous British Consulting Detective, by Sir Arthur Conan Doyle
A Book of Remarkable Criminals Read These Remarkable Stories of Famous Criminals and Their Crimes that Occurred in the 18th to 19th Centuries!
The Life, Crime and Capture of John Wilkes Booth Read the Fascinating Story of the Assassination of President Abraham Lincoln, written in 1865!
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Home > Report Writing for Professional Security Officers > Table of Contents Report Writing for Professional Security Officers Table of Contents
1 INTRODUCTION
2 REPORT HEADING 2.1 IDENTIFYING DATA A. Security Officer’s Name B. Date C. Commenced and Discontinued Times D. Relieved/Relieved By E. Client Name F. Address G. Post 2.2 SHIFT SUMMARY
3 REPORT BODY 3.1 IDENTIFYING INFORMATION SOURCES 3.2 METHODS OF IDENTIFICATION A. Personal Interviews 1. Interviews of Private Individuals 2. Interviews of Business Persons 3. Interviews of Unidentified Persons B. Telephone Interviews 1. Interviews of Private Individuals 2. Interviews of Business Persons 3. Interviews of Unidentified Persons C. Miscellaneous Reference Sources 1. Reference Books 2. Database Sources 3. Governmental Agencies 4. General Information Sources D. Site Examinations 1. Sites with Street Addresses 2. Sites without Street Addresses 3.3 HELPFUL HINTS A. Handwritten Reports 1. Use Dictionary 2. Review Edited Reports B. Word-Processed Reports 1. Check Spelling 2. Review Edited Reports
4 DESCRIPTIONS 4.1 DESCRIPTIONS OF PEOPLE A. Sex B. Race or Color C. Age D. Height E. Weight F. Build G. Posture H. Complexion I. Hair J. Eyes K. Peculiarities L. Dress 4.2 ADVANCED DESCRIPTIONS OF PEOPLE 4.3 DESCRIPTIONS OF VEHICLES A. Color B. Year C. Make D. Body Style E. And F. License Plate 4.4 DESCRIPTIONS OF INANIMATE OBJECTS
5 LEXICOLOGICAL SPELLING
6 INFORMANTS 6.1 REASONS FOR CONFIDENTIALITY 6.2 CONFLICTS OF INTEREST 6.3 WAYS TO MAINTAIN CONFIDENTIALITY
7 REPORT FORMATS 7.1 STYLES OF REPORTS A. Narrative B. Chronological C. Form (Pre-printed) D. Specialized 7.2 TYPES OF REPORTS A. Daily Activity Reports B. Security Incident Reports
8 ELEMENTS OF A PROFESSIONAL REPORT 8.1 ELEMENTS OF A REPORT A. Factual B. Clear C. Complete D. Concise E. Legible F. Simplistic G. Sequential H. Grammatical 8.2 PROOFREADING 8.3 THE 5-W's PLUS HOW A. Who? B. What? C. Where? D. When? E. Why? F. How? 8.4 REPORT FREQUENCY A. Daily Activity Report B. Weekly Reports C. No Report Submission
9 CAPITALIZATION 9.1 FIRST WORDS A. Sentences B. Expressions Used as Sentences C. Lists or Outlines 9.2 PERSONAL NAMES A. Prefix "O" B. Other Prefixes C. Confusion Avoidance 9.3 PROPER NAMES 9.4 ADJECTIVES DERIVED FROM PROPER NOUNS 9.5 NAMES OF PLACES, GEOGRAPHIC REGIONS, AND LOCALES 9.6 RIVERS, LAKES, SEAS, MOUNTAINS, AND OCEANS 9.7 NATIONALITIES, RACES, AND TRIBES 9.8 NAMES OF LANGUAGES 9.9 SHIPS, AIRPLANES, AND SPACE VEHICLES 9.10 FAMILIAL RELATIONSHIPS A. Preceding a Person's Name B. In Place of a Person's Name 9.11 TITLES 9.12 KEY WORDS IN LITERARY TITLES 9.13 PRESIDENT AND VICE-PRESIDENT 9.14 "THE" IN LEGAL TITLES 9.15 THE PRONOUN "I" 9.16 EPITHETS 9.17 DEITY 9.18 MONTHS, DAYS OF THE WEEK, AND HOLIDAYS 9.19 TRADEMARKS 9.20 LAWS 9.21 COURTS 9.22 GEOLOGIC TERMS 9.23 ABBREVIATIONS AND ACRONYMS 9.24 SHORTENED VERSIONS OF NAMES 9.25 NAMES OF SEASONS 9.26 NOUNS FOLLOWED BY LETTERS OR NUMBERS 9.27 COURSE TITLES, DEGREES, AND GRADES A. Course Titles B. Degrees C. Grades
10 PUNCTUATION 10.1 APOSTROPHE A. Indicates Possession (either singular or plural) B. Indicates Joint Possession C. Indicates Individual Possession D. Indicates Singular Possession when Used in a Series E. Indicates Omission of Figures in Dates F. Indicates Omission of Letters in Contractions G. Indicates Measurement H. Indicates the Possessive of Compounds 10.2 BRACKETS 10.3 PARENTHESIS A. Encloses Material B. Encloses Abbreviations C. Encloses Confirmation of Figures 10.4 PERIOD 10.5 QUESTION MARK A. Indicates the End of a Question B. Not Used in Indirect Questions C. Used to Show Doubt, or Uncertainty 10.6 QUOTATION MARKS 10.7 COLON A. Introduces a List B. Separates Hours and Minutes C. Introduces an Extended Quotation 10.8 COMMA A. Separates Elements B. Separates Elements of a Date, Address, or Data C. Sets off Non-restrictive Modifiers D. Sets off Direct Quotes E. Used Between Coordinate Adjectives F. Separates Series of Figures G. Sets off City, County, State H. Separates Titles, Degrees, and Generational Identifiers from Surnames I. Can't Separate Independent Clauses 10.9 ELLIPSIS 10.10 HYPHEN A. Carries over Words B. Joins Compound Numbers C. Joins Prefixes D . Substitutes for "To" E. Joins Elements of Some Compounds 10.11 VIRGULE A. Represents "Per" B. Represents "Or" C. Separates Successive Divisions 10.12 NUMERALS A. Dates, Measures, Hours, and Addresses B. Numbers Under 100 C. Mixed Numbers D. Beginning of Sentences E. Casual Usage F. Ordinals 1. Text 2. Business Addresses 3. Corporate Names G. Decimal Fractions 10.13 Italicizing and Underlining
11 CONCLUDING THE REPORT
12 NOTES 12.1 REASONS FOR TAKING NOTES 12.2 GUIDELINES FOR TAKING NOTES A. Clearly Written B. Complete C. Concise D. Accurate E. Exact Quotes F. Slang, Profanity G. Avoidance of Insignificant Material H. Absence of Opinions 12.3 NOTE-TAKING SYSTEMS A. Pocket-sized Notebook B. Loose-leaf Notebook C. Legal Pad D. Tape Recorder 12.4 NOTE-TAKING FORMAT A. Accuracy B. Correct Spelling C. Legibility D. Fresh Paper E. Time and Place Notation F. Verbatim Comments G. Note All Information 12.5 HELPFUL COMMENTS
13 HELPFUL HINTS 13.1 IMPORTANCE OF REPORT PROFESSIONALISM 13.2 UNCLEAR MEANINGS 13.3 SPELLING 13.4 COMMONLY MISSPELLED WORDS 13.5 SIMILAR BUT DIFFERENT WORDS 13.6 SUPERFLUOUS WORDS 13.7 WRITER'S TIPS A. Keep Sentences Short B. Prefer the Simple C. Develop a Vocabulary D. Avoid Extra Words E. Use Concrete Words F. Write to Express, Not to Impress 13.8 COPYING ERRORS 13.9 PROOFREADING SECURITY REPORTS 13.10 AVOID HUMOR
14 SAMPLE REPORT
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